Do you keep a visitor's book with personal information such as names, car registration numbers, and other contact information?
What is IDreception, your digital visitor book out of the box?
IDreception is a visitor management system that will help you make the best first impression. Enhance the professional image of your front desk while ensuring your company is compliant with all safety and security requirements.
With IDreception:
- Brand, the welcome
- Customize, the experience
- Audit, the visit
To begin with, what is GDPR?
GDPR (General Data Protection Regulation) is a regulation in European Union law on data protection and privacy in the European Union and the European Economic Area. Data capturing methods must be considered as the initial point of interaction between organisations and their visitors to ensure that acquired data is gathered, processed, and maintained in a GDPR-compliant manner.
And what is a digital visitor book?
This solution is a visitor management system who is intended to assist you in making a positive first impression. Guests can use a sleek sign-in app that is fully branded, customised, and simple to use to swiftly enter their information. A personalised badge is printed once a guest logs in, letting others know they are welcome in the office.
Furthermore, hosts are notified immediately when their guests arrive, ensuring that no one has to wait long and that the front desk employees can focus on other things.
So, is your digital visitor book GDPR compliant?
In order to provide a better visitor experience or maintain the building's safety, visitor data is frequently collected. Personal information about persons who visit and exit your offices is collected by organisations. Whatever the goal, the manual process of gathering, managing, and wiping data necessitates procedures and experience that could result in a single point of failure.
Our visitor management system is an electronic visitor sign-in book which enables organisations to manage and control and audit visitors onto their facilities. Food companies use our system to Audit visits for British Retail Consortium (BRC) compliance, FM companies for fire lists in multi-tenant buildings, government organisations for contractor management and GDPR compliant sign-in process.
There are three approaches to improving security:
- Track visitors: The visitor sign-in system keeps track of guests from the moment they walk into your building until they leave. Knowing who is still in the building and who has departed gives the organisation a sense of security.
- Dashboard can be configured to automatically sync with the data retention. You can also prints ID cards with a professional appearance: visitors, contractors, and VIPS can be distinguished from your personnel using visible ID cards. We use re-write technology to print visitor information onto plastic PVC cards. ID cards not only look professional, but they are also eco-friendly and GDPR compliant. Our one-of-a-kind cards, along with our re-write print, allow you to reuse the same plastic card up to 500 times. For GDPR compliance, old information is overwritten and new information is applied.
- End-of-day reports, muster/fire lists are generated using custom data points as follows: the visitor management system assists the building's fire wardens in creating evacuation lists. These lists can be emailed and emergency SMS texts can be made in the interest of individuals.
The one-stop solution for visitor management system is IDreception, which increases security in any organisation.
For more information, go on our website.
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See our breakdown Guide to Digital Visitor Books by clicking here